• Tradeshow and Event Coordinator

    Job ID
    # of Openings
    Job Type
    Work Schedule
    Monday-Friday, 8am-5pm
    Job Category
  • Overview

    For more than 20 years, AlloSource’s allografts have been the biologic solutions our surgeon customers use to deliver better care to their patients. As one of the largest and most respected nonprofit tissue banks in the United States, AlloSource develops, processes and distributes over 200 types of life-saving and life-enhancing allografts for use in a variety of medical procedures. Our commitment to honoring the gift of tissue donation motivates us to develop innovative allografts and lead the way in cellular and tissue therapies.


    Compliance Statement

    Must comply and ensure adherence with FDA, CGTP, OSHA, AlloSource SOPs, work instructions & procedures, proper practices and techniques, AATB standards, and applicable company policies, training requirements, safety practices and regulatory requirements that are applicable to the job responsibilities.



    The Tradeshow and Event Coordinator plays a key role in the execution of tradeshows and internal and external events. This role works under the supervision of the Marketing Communications Manager, and collaborates with the Customer Business Development department, and members of the Marketing and Sales teams to assist in the planning and implementation of tradeshows, and internal and external events.


    Essential Duties and Responsibilities:

    1. Support the Marketing department, and company executives, on tradeshows, and internal and external events.
    2. Planning and coordination of all aspects of AlloSource’s tradeshows and events, including but not limited to:
      • registration for attendees
      • hotel accommodations and travel
      • booking booth and/or meeting space
      • sponsorship deliverables
      • exhibition materials
      • food and refreshments
      • marketing materials and promotional items
      • procurement of vendor services
      • presentation coordination
      • exhibit set-up
      • pre- and post-event communications
      • evaluations
    3. Manage vendor relationships applicable to job duties.
    4. Manage event lead generation and ensure communication with appropriate Sales team members.
    5. Travel to tradeshows and represent AlloSource.
    6. Manage logistics for symposiums, education programs or dinners related to tradeshows.
    7. Coordinate and communicate trade show activities, including sign up, logistics of displays and materials, booth graphics, tradeshow feedback and maintain events section on AlloSource websites.
    8. Drive integrated marketing campaigns through tradeshows by ensuring consistent end to end event experience, ensuring AlloSource brand and campaign standards are reinforced.
    9. Assist with event plans that include program objectives, messaging, demo plans and measurable ROI in collaboration with Marketing and Sales.
    10. Track actual costs against planned budgeted amounts in the execution of events, ensuring budgeted figures are adhered to.
    11. Prepare post-event ROI reports, including summary of expenses vs. budget, number of leads qualified and recommendations for level of participation in future.
    12. Travel to tradeshows and represent AlloSource.
    13. Responsible for inventory and maintenance of tradeshow and event booth properties and materials.
    14. Support logistics management for all internal and external events; including food and beverage services, room setup and tear-down, as well as scheduling and organizing meetings.
    15. Adhere to and promote proper practices and techniques which are consistent with current operating procedures, training requirements, safety practices and company policies.  




    • Bachelor’s Degree in Marketing, Business Administration, Management, or related field.  In lieu of a degree, 5 years’ experience with tradeshow and event management.
    • 1-2 years’ experience with tradeshow and event coordination
    • Proficiency in Microsoft Office applications, specifically Excel, Word and Outlook


    Preferred Experience:

    • Tradeshow Management Certification (CTSM)
    • 2+ years’ experience with tradeshow and event coordination
    • Previous experience with marketing in the healthcare field
    • Experience with Adobe programs
    • Experience with file sharing programs like Dropbox and ShareFile



    For consideration you must apply online, submit a current resume and meet the minimum requirements. All offers are contingent upon a background check, drug screen and other contingencies may apply depending upon the position. Candidates within a 50 mile radius of the hiring zip code may receive first consideration. If you require special accommodations, please contact us at 720-873-0213.





    AlloSource uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.


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